HR Specialist - Payroll & Systems
Ascom (Sweden) AB · Göteborg · Tills vidare
Ascom (Sweden) AB is seeking an **HR Specialist – Payroll & Systems** based in Gothenburg to support operations across the Nordic region. In this role, the specialist acts as the subject matter expert overseeing Nordic payroll governance, process efficiency, and system integrations. Because payroll execution is handled by an outsourced partner, day-to-day duties focus on **managing external payroll providers**, ensuring data integrity, maintaining validations and reconciliations, and securing compliance with local legislation, collective agreements, and internal policies. Additional responsibilities include supporting system automation, maintaining connections between HR, Finance, and IT platforms, and developing dashboards to deliver actionable payroll insights. Candidates must offer solid **payroll experience in Nordic countries** alongside strong knowledge of regional payroll legislation and compliance. The position requires proven experience working with external payroll providers, strong technical aptitude with HRIS and data flows, advanced Excel skills, and experience utilizing reporting or BI tools. Fluency in English is required, while proficiency in a Nordic language is considered a strong advantage.
At Ascom, we bring data to life.
We are a global solutions provider focused on healthcare ICT and mobile workflow solutions. Our purpose is to close digital information gaps, enabling better decision-making – anytime and anywhere.
With operations in over 20 countries and headquarters in Switzerland, you will be part of an international environment where collaboration, accountability, and continuous improvement are key to our success.
About the Role
We are looking for an experienced HR Specialist – Payroll & Systems, to join our team in Gothenburg, supporting the Nordic region. In this role, you will act as the subject matter expert within payroll and HR systems, ensuring high-quality, compliant, and efficient payroll delivery across the Nordics.
As Ascom works with an external payroll provider, you will not execute payroll directly. Instead, you will own governance, data quality, and vendor collaboration, while driving improvements in systems, processes, and integrations. This is a key role for someone who enjoys working at the intersection of HR, payroll, systems, and data.
Key Responsibilities
- Own and maintain governance of Nordic payroll processes, ensuring accuracy, consistency, and compliance
- Manage and challenge external payroll providers to secure high-quality delivery
- Ensure compliance with local legislation, collective agreements, and internal policies
- Maintain controls, validations, and reconciliations to ensure data integrity
- Own and improve payroll-related data and system landscape
- Support integrations between HR, payroll, and Finance systems
- Drive automation, digitalisation, and system improvements
- Support system changes, implementations, and process standardisation
- Develop and maintain payroll reporting and dashboards
- Analyse data to identify trends, risks, and improvement opportunities
- Translate data into actionable insights for HR and Finance stakeholders
- Work closely with HR, Finance, IT, and external vendors
- Support key HR processes such as salary reviews, audits, and reporting
- Act as a trusted advisor within payroll and HR systems
Your Profile
We are looking for someone who combines strong payroll expertise with a clear interest in systems and data.
You bring:
- Solid experience in payroll within one or more Nordic countries
- Experience working with external payroll providers (preferably in an international environment)
- Strong understanding of Nordic payroll legislation and compliance requirements
- High technical capability, including HRIS, payroll systems, and data flows
- Advanced Excel skills and experience with reporting and/or BI tools
- Fluency in English; a Nordic language is a strong advantage
Who You Are
- Structured, detail-oriented, and accountable
- Comfortable working with data, systems, and complexity
- Proactive with a strong improvement mindset
- Collaborative and able to build trust across functions and geographies
- Professional and confident in handling sensitive information
Why Join Us?
At Ascom, you will:
- Work in a global and dynamic environment with strong collaboration across countries
- Have the opportunity to shape and improve payroll and system processes in the Nordics
- Be part of an HR team focused on quality, compliance, and continuous improvement
- Contribute to solutions that ultimately impact healthcare and patient outcomes
Apply today and be part of our journey to bring data to life.