Operations Team Coordinator - Malta
Jobs Europe AB · Tills vidare · Deadline 2026-11-05
Jobs Europe AB is hiring an **Operations Team Coordinator** based in Malta to provide comprehensive operational and executive support to the VP of Operations and the wider Operations leadership team. The role focuses on diary and priority management, coordinating complex schedules, and managing key meetings through agenda preparation, minute taking, and action tracking. Core duties also include creating polished PowerPoint presentations and reports, gathering business information, coordinating team initiatives, assisting with budget tracking, handling invoices and expenses, and supporting cross-functional projects. Applicants must demonstrate **strong organisational and prioritisation skills** alongside proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word. The position demands strong written and verbal communication skills, the confidence to liaise with senior stakeholders, and the discretion to handle sensitive and confidential material. Candidates should be proactive, accountable, and adaptable in a fast-paced setting. Prior **operational or gaming industry exposure** is considered beneficial.
We are seeking a highly organised, proactive and detail-oriented Operations Team Coordinator to provide dedicated support to the VP of Operations while enabling the wider Operations team to function to operate effectively.
This role is central to ensuring the VP of Operations and Operations leadership team can focus on strategic priorities by maintaining strong operational discipline, managing priorities, driving follow-through, and delivering high-quality outputs. It offers a unique opportunity to gain exposure to senior leadership, organisational strategy, and the inner workings of a fast-paced People function
Executive Support to the VP of Operations
- Provide proactive diary and priority management for the VP of Operations, ensuring time is aligned to key business and strategic priorities
- Coordinate complex scheduling across senior stakeholders, often balancing competing demands
- Act as a key liaison point to ensure the VP of Operations day runs efficiently and effectively
Meeting Management & Follow-through
- Attend key meetings with the VP of Operations and Operations leadership team to capture clear, concise minutes and outcomes
- Track actions and drive follow-ups, ensuring deadlines are met and accountability is maintained
- Support agenda setting and preparation of high-quality pre-read materials
Reporting & Leadership Presentations
- Support the VP of Operations and Operations leadership team in preparing reports, board materials, and internal updates
- Create high-quality, polished PowerPoint presentations for senior audiences
- Gather and synthesise information from across the business into clear, structured outputs
Operations Team Coordination
- Provide day-to-day coordination support across the operations team to ensure smooth execution of priorities
- Support planning and organisation of key initiatives, meetings, and events
- Identify opportunities to improve processes, organisation, and ways of working
Budget & Operational Support
- Assist with tracking Operations budgets and monitoring spend
- Support processing of invoices, expenses, and purchase orders
- Maintain accurate documentation to support reporting and governance
Ad Hoc & Project Support
- Provide flexible, ad hoc support aligned to VP of Operations and Operations leadership team priorities
- Support cross-functional projects as required, ensuring strong organisation and follow-through
Required Skills:
- (Operational/gaming exposure beneficial)
- Strong organisational and prioritisation skills, with the ability to manage multiple competing demands
- Excellent attention to detail and high standards of delivery
- Strong written and verbal communication skills, with confidence engaging with senior stakeholders
- Proficient in Microsoft Office (Outlook, PowerPoint, Excel, Word)
- Ability to handle sensitive and confidential information with discretion
- Proactive, solutions-oriented, and highly reliable
Required Core skills:
- Strong sense of ownership and accountability
- Calm, composed, and adaptable in a fast-paced environment
- Highly collaborative with strong interpersonal skills
- Curious and eager to learn, with an interest in organisational strategy and operational effectiveness
- Comfortable working closely with senior leadership
What’s in it for you?
- Experience a dynamic and team-orientated work environment.
- Opportunities for personal growth and learning
- An open, inclusive and supportive team where you will be valued, and your suggestions will be welcome.
- Life Assurance (2x annual salary)
- Private Medical Insurance
- €400 annual wellness allowance
- Team Building Opportunities
- Parking (limited)
- Local discounts and more.
- Our team is committed to keeping remuneration and benefits under constant review to make sure what we offer stays relevant.