Project Documentation Manager
Hitachi Energy Sweden AB · Ludvika · Tills vidare
Hitachi Energy Sweden AB is hiring a **Project Documentation Manager** to join its global HVDC project documentation team in Ludvika. Reporting directly to the Project Director as part of a project core team, the role involves taking charge of documentation management across HVDC EP/EPC tenders and projects. Responsibilities include establishing documentation processes aligned with HVDC standards and contract requirements, training and supporting team members, and controlling customer specifications, risks, and costs. The position also entails monitoring documentation deliverables against agreed schedules, preparing progress reports, coordinating global Project Document Control resources, and aligning standards with project teams, suppliers, and third parties under flexible working arrangements. Applicants must hold a **bachelor’s degree in a relevant field or equivalent experience** in the function, alongside **work experience as a Lead Document Control, Project Manager, or similar**. Both spoken and written fluency in English and Swedish is required to navigate the global business environment. Beneficial qualifications include proficient computer skills, experience with any document management system, and proficiency in additional languages. Mentorship during the onboarding phase and professional training support the role.
The opportunity
We are seeking a Project Documentation Manager to join our global project documentation team at HVDC. In this role, you will be responsible for Project Documentation Management in HVDC projects. You will be part of a project core team reporting directly to the Project Director. You are expected to ensure compliance with requirements and processes, while also monitoring and controlling the progress of documentation deliverables in the project. Additionally, you will coordinate with Project Document Control resources located in various global locations. Our department consists of other Project Documentation Managers, each working in HVDC EP/EPC tenders and projects.’
How you’ll make an impact
- Establishing processes for documentation management based on the HVDC base processes and adapted to fit contract requirements.
- Provide project team members with training and support to enable them to successfully follow the processes in the project.
- Controlling customer contracts and specifications, managing the requirements, calculating risks, making cost calculations and doing cost follow-up.
- Preparing reports and presentations related to project documentation, and monitoring documentation progress e.g. review and approvals, planned deliverables in accordance with agreed time-schedule, etc.
- Managing alignment with project team, suppliers and 3rd parties to agree on standards, systems, efficient flow of documentation, etc.
- Making strategic decisions and prioritizing based on big picture analysis
Your background
- A bachelor’s degree in a relevant field or equivalent experience in the function
- Work experience as Lead Document Control, Project Manager, or similar, is available from your previous positions.
- Proficient computer skills and experience from any document management system are advantageous.
- You are responsive, customer-oriented and can see opportunities in your work.
- You are an engaged person who can speak up for your issues, you manage the work in a forward direction.
- Fluency in English and Swedish is required, written and spoken alike, as you will be working as part of a global business. Additional language skills are advantageous.
What we offer
- Collective agreement
- Flexible working time
- Health care and wellness allowance
- Fantastic career possibilities within Hitachi Energy both within Sweden and globally
- Mentor to support you throughout onboard phase
- Various trainings and education supporting employee development
- Diversified company with over 70+ nationalities working in Sweden
- Supplementary compensation for parental leave
- Employee Benefit Portal with thousands of discounts and perks
More about us
Are you ready for a new exciting challenge? Does the above description sound like you? Welcome to apply now! Applications will be reviewed on an ongoing basis, so don’t delay – apply today!
This position is based in Ludvika. Hiring for multiple positions.
Recruiting Manager Sussanna Kippo, +46 722 087 791, will answer your questions about the position. Union representatives - Sveriges Ingenjörer: Mikael Hjort, +46 107-38 29 86; Ledarna: Frank Hollstedt, +46 107-38 70 43; Unionen: Fredrik Holmgren, +46 107-38 21 85. All other questions can be directed to Talent Acquisition Partner Kevin Galloway, kevin.Galloway@hitachienergy.com