Project Documentation Manager
Hitachi Energy Sweden AB · Ludvika · Tills vidare
Hitachi Energy Sweden AB is seeking a **Project Documentation Manager** to join its global project documentation team within HVDC. Embedded in a project core team and reporting directly to the Project Director, the role oversees documentation management across HVDC EP/EPC tenders and projects. Key responsibilities include adapting base processes to contract specifications, training project team members, managing contractual requirements, calculating risks and costs, and tracking deliverable progress against schedules. The position also involves coordinating distributed Project Document Control staff across global locations and aligning standards with internal teams, suppliers, and third parties, with **hybrid work** available in agreement with the line manager. Candidates must hold a **bachelor’s degree in a relevant field or equivalent experience**, alongside previous work experience as a Lead Document Control, Project Manager, or in a similar role. Both written and spoken **fluency in English and Swedish** is required. Additional language skills, proficient computer abilities, and prior experience using document management systems are considered advantageous.
The opportunity
We are seeking a Project Documentation Manager to join our global project documentation team at HVDC. In this role, you will be responsible for Project Documentation Management in HVDC projects. You will be part of a project core team reporting directly to the Project Director. You are expected to ensure compliance with requirements and processes, while also monitoring and controlling the progress of documentation deliverables in the project. Additionally, you will coordinate with Project Document Control resources located in various global locations. Our department consists of other Project Documentation Managers, each working in HVDC EP/EPC tenders and projects.’
How you’ll make an impact
- Establishing processes for documentation management based on the HVDC base processes and adapted to fit contract requirements.
- Provide project team members with training and support to enable them to successfully follow the processes in the project.
- Controlling customer contracts and specifications, managing the requirements, calculating risks, making cost calculations and doing cost follow-up.
- Preparing reports and presentations related to project documentation, and monitoring documentation progress e.g. review and approvals, planned deliverables in accordance with agreed time-schedule, etc.
- Managing alignment with project team, suppliers and 3rd parties to agree on standards, systems, efficient flow of documentation, etc.
- Making strategic decisions and prioritizing based on big picture analysis
Your background
- A bachelor’s degree in a relevant field or equivalent experience in the function
- Work experience as Lead Document Control, Project Manager, or similar, is available from your previous positions.
- Proficient computer skills and experience from any document management system are advantageous.
- You are responsive, customer-oriented and can see opportunities in your work.
- You are an engaged person who can speak up for your issues, you manage the work in a forward direction.
- Fluency in English and Swedish is required, written and spoken alike, as you will be working as part of a global business. Additional language skills are advantageous.
More About Us
We believe great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual – fueling engagement, performance, and growth. By prioritizing well-being, we build a workplace where personal and organizational success grow together
Our benefits offering for our roles generally includes:
- Collective agreement, occupational pension & possibility of salary exchange to pension (for ITP1 and ITP2)
- Group life insurance and additional insurances.
- Flex-time and shortening of working hours in time bank
- Hybrid work & allowances for setting up a workplace at home (in agreement with line manager)
- Health care and wellness allowance
- Health insurance incl. dental, spectacles & contact lenses allowance (employee pay 140 sek/month via salary deduction)
- Psychological support program
- Supplementary compensation for parental leave
- Various trainings and education supporting employee development
- Internal career possibilities both within Sweden and globally
- Employee Benefit Portal with thousands of discounts and perks
The benefits listed above are an excerpt only and may vary depending on job grade, location and contract type. Eligibility is subject to local regulations.
Applications will be reviewed on an ongoing basis, so we encourage you to submit your application already today. Questions can be directed to Talent Acquisition Partner Linnea Gustavsson, linnea.gustavsson@hitachienergy.com Union representatives – Sveriges Ingenjörer: Mikael Hjort, +46 107- 38 29 86 ; Ledarna: Frank Hollstedt, +46 107 38 70 43; Unionen: Fredrik Holmgren, +46 107-38 21 85